HNTB Document Controls Specialist III in Boston, Massachusetts
What We're Looking For
Administers the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.
Candidate must be fully capable of managing all aspects of document control related to a specific program or project. Must be able to implement and maintain cloud-based project information systems.
Primary Focus Will Include:
- Responsible for all aspects of projects document control management.
Preferred Qualifications and Skills:
- CDT (Construction Document Technician) or PMP (Project Management Professional)
What You'll Need
Defines normal standards and workflows for document management as well as administers the collection, authorization, publication, storage and retrieval of documents.
Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) engineering and construction documents and other business policies and procedures.
Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.
Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.
Manages document processes and systems to ensure control and availability of documentation to site personnel.
May provide training to project personnel regarding document control and/or project management system use and procedures.
Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention.
Performs and/or supports regular audits of document control processes and procedures.
May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.
Performs other duties as assigned.
Bachelor's degree in Engineering, Architecture, Construction Management, or Business
4 years related experience
In lieu of education, 8 years project controls and/or technical administrative support experience
For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.
Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement. Learn more at https://www.myhntbtotalrewards.com/en/public/
HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.
The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.